Legal Billing Software
Legal billing software that captures the time your firm is already losing.
The problem usually isn’t your billing software — it’s the hours that never get recorded and the invoices that go out late. HODOS360 adds AI-driven time capture and automated billing follow-up on top of Clio + GoHighLevel. Built and run at Vasquez Law Firm.
By William Vasquez, Esq., attorney (NC State Bar, 2011) and founder of Hodos360 · Updated
Quick answer
Does HODOS360 replace my legal billing software?
No. We work with your existing billing system — Clio is our deepest integration. We improve what flows into it (accurate, timely time entries) and automate what happens around it (invoice reminders and collections follow-up).
Who builds and runs Hodos360?
Hodos360 is built by William Vasquez, a North Carolina attorney since 2011 and U.S. Air Force veteran who founded Vasquez Law Firm. The voice AI and intake automation on this site run in production at his firm, which has four offices in North Carolina and Florida and has handled more than 30,000 cases, in English and Spanish.
Built by a practicing attorney
Designed and run by William Vasquez, NC Bar 2011 and founder of Vasquez Law Firm. Not sold by an attorney. Built by one.
Production-tested in a real firm
The same stack runs at Vasquez Law Firm: 4 offices, 30,000+ cases, 98% client satisfaction. Read the case study.
Bilingual by default
English and Spanish out of the box — voice agents, intake, and support. Designed by a former U.S. Air Force Spanish Linguist.
Military-grade reliability
U.S. Air Force veteran founder. Joint Service Achievement Medal recipient. The discipline that implies.
Who this is for
- Firms on Clio (or similar) whose realization rate doesn’t match hours worked
- Practices where billable time gets reconstructed from memory at month-end
- Firms sitting on large aging receivables because follow-up is manual
- Solo and mid-size firms without a dedicated billing clerk
The problems we solve
- Unrecorded time is the biggest source of lost revenue — and it happens before billing software ever sees it
- Reconstructing hours days later understates the work and shrinks invoices
- Invoices go out late because no one owns the billing cadence
- Aging receivables pile up because follow-up depends on someone chasing them by hand
What you get
Capture time at the source
AI logs client calls, intakes, and communications as they happen and drafts time entries into Clio, so billable work is recorded when it’s done, not reconstructed later.
Automated invoice follow-up
GoHighLevel sequences send invoice reminders and payment nudges automatically, shrinking your aging receivables without your team chasing every client.
Works with your existing billing software
We don’t replace Clio billing. We feed it — cleaner entries in, automated collections around it — so you keep the system your accountant already trusts.
Bilingual client billing communication
Invoice reminders and payment instructions in English or Spanish, matched to the client’s language. Designed by a former U.S. Air Force Spanish Linguist. For phone calls, see how a bilingual AI receptionist works: one agent answers in English or Spanish, with no “press 2 for Spanish” menu.
Intake-to-invoice continuity
Because the same system runs intake and matter creation, billing starts from a clean matter with the right client, rate, and practice area attached. Leads start in our law firm CRM, which captures each inbound lead through AI intake and creates the Clio matter when the client signs.
Production-tested at a real law firm
Runs the billing workflow at Vasquez Law Firm across 4 offices. We fixed our own revenue leaks before offering it to yours.
Frequently asked
Does HODOS360 replace my legal billing software?
No. We work with your existing billing system — Clio is our deepest integration. We improve what flows into it (accurate, timely time entries) and automate what happens around it (invoice reminders and collections follow-up).
How does AI time capture actually work?
The AI layer logs client calls and communications as they occur and drafts corresponding time entries into Clio for your review. You approve or edit before anything is billed — nothing goes out without a human sign-off.
Can it help with collections and aging receivables?
Yes. Automated GoHighLevel sequences send invoice and payment reminders on a schedule you set, in the client’s preferred language, so follow-up doesn’t depend on someone remembering to chase every open invoice.
Will this work if I use LawPay or another payment processor?
Typically yes — we automate the reminders and communication around your existing billing and payment tools rather than replacing them. Tell us your stack during scoping and we’ll be straight about what connects.
Who built this — a billing vendor or a law firm?
HODOS360 is a technology firm, but the billing workflow was built inside Vasquez Law Firm by founder William Vasquez, a practicing attorney. We run it in our own practice before selling it.
Related
Want this running in your firm?
Book a 30-minute demo. We’ll review your intake workflow and stand up a pilot — typically live within 2 weeks.