AI Appointment Scheduling
AI appointment scheduling that books appointments over the phone, 24/7.
An AI voice agent that turns inbound calls into confirmed bookings — checking availability, offering slots, and writing the appointment straight into your calendar. It sends confirmations and reminders, works around the clock, and speaks English and Spanish.
Why we’re different
Built by a practicing attorney
Designed and run by William Vasquez, NC Bar 2011 and founder of Vasquez Law Firm. Not sold by an attorney. Built by one.
Production-tested in a real firm
The same stack runs at Vasquez Law Firm: 4 offices, 30,000+ cases, 98% client satisfaction. Read the case study.
Bilingual by default
English and Spanish out of the box — voice agents, intake, and support. Designed by a former U.S. Air Force Spanish Linguist.
Military-grade reliability
U.S. Air Force veteran founder. Joint Service Achievement Medal recipient. The discipline that implies.
Who this is for
- Businesses that book consultations, visits, or services by phone
- Practices and shops where staff schedule calls between serving customers
- Teams losing bookings to phone tag and after-hours voicemail
- Companies serving English- and Spanish-speaking clients
The problems we solve
- Booking by phone eats staff time and stalls the moment the desk gets busy
- After-hours callers who want to book hit voicemail and never call back
- No-shows pile up when confirmations and reminders depend on someone remembering
- Double-bookings and scheduling errors creep in with manual calendar entry
- Spanish-speaking callers struggle to book when no bilingual staff is available
What you get
Books directly into your calendar
The agent checks live availability, offers real open slots, and writes the confirmed appointment into your calendar with the caller’s details attached — no manual entry.
Available 24/7
Callers book at midnight or on a Sunday just as easily as during business hours. The scheduler never closes, so a ready-to-book caller never slips away.
Confirmations and reminders
Every booking triggers a confirmation, and reminders go out ahead of the appointment to cut no-shows — automatically, without staff follow-up.
Bilingual English + Spanish
The agent books callers in whichever language they speak, detected on the call. Built by a former U.S. Air Force Spanish Linguist.
Follows your scheduling rules
Set service types, durations, buffers, availability windows, and which appointments the agent can book — it schedules within your guardrails, so no bad slots.
Per-minute pricing
From around $0.07/minute of talk time — you pay only for calls handled, with no scheduling-software seat fees stacked on top.
Frequently asked
AI appointment scheduling uses a voice AI to take a booking over the phone end-to-end — checking your live availability, offering open times, and writing the confirmed appointment into your calendar. It runs 24/7 and sends confirmations and reminders without staff involvement.
Ours is priced per minute of talk time, starting around $0.07/minute, so you pay only for calls the agent actually handles. There’s no per-seat scheduling-software fee layered on top and no cost when the phone is quiet.
Yes. The agent reads live availability from your calendar and writes confirmed bookings back to it with the caller’s name, number, and reason attached, so your schedule stays accurate in real time with no double-entry.
Yes. Every booking gets an automatic confirmation, and reminders go out ahead of the appointment — the follow-up that most no-shows come down to happens every time, without anyone on your team having to remember it.
Yes. The agent detects English or Spanish and completes the booking in that language on the same call. The bilingual scheduling was designed by a former U.S. Air Force Spanish Linguist.
You set the boundaries. For anything outside the agent’s booking rules, it can warm-transfer to a person, capture the details and text them to your team, or take a callback request — so nothing falls through.
Related
Want this running in your firm?
Book a 30-minute demo. We’ll review your intake workflow and stand up a pilot — typically live within 2–3 weeks.